Privacy Policy for Online Applications

1. Online Application Process/Privacy Policies

Last updated March 2019

Thank you for your interest in our job offers. BuildingMinds is committed to respecting and protecting your privacy.

Before applying for a job offer, we kindly ask you to carefully read this document to understand how we collect, process and use personal data you make available.

This Privacy Policy for Online Applications (“Privacy Policy”) governs the use of your personal data we receive and process further as part of your online application via the Online Application Tool. You apply for the respective vacancy using the Online Application Tool of our service provider BambooHR on our behalf. BambooHR acts under our control and instructions and may have access to your personal data to the extent required in order to render its services to us.

In the course of your online application, you will be asked to enter certain information and upload relevant documents in the Online Application Tool. This information will be compared with the requirements of the relevant vacancies you are applying for. Should the online pre-selection procedure show that you meet the requirements for a vacancy, as a next step, you might be invited to a job interview.

At the end of the online application process, you may choose to provide your consent to the collection, processing, transfer and use of your personal data by BuildingMinds (as set out below). If you choose not to provide consent, your online application cannot be further processed by us.

2. Responsibilities / Contact Information

The controller for the personal data provided by you during the online application process is BuildingsMinds GmbH, Friedrichstraße 76 (WeWork), 10117 Berlin (Art. 4 no. 7 EU General Data Protection Regulation, “GDPR”).

If you have any requests, questions, comments or suggestions about this Privacy Policy or our privacy practices, please contact:

BuildingsMinds GmbH
– Data Protection Office –
Friedrichstraße 76 (WeWork)
10117 Berlin
email: [email protected]

3. Personal data collected

If you apply for a position through our Online Application Tool and consent to the data processing, any personal data contained in your application will be collected. This may include for instance your name, address, telephone number, email address, resume, job reference, picture and any other data you upload in our Online Application Tool.

4. How we use your personal data

We use your personal data for the following purposes: (i) to handle your application and review whether you are a suitable candidate for the vacancy by e.g. evaluating, analyzing and preparing the application documents, (ii) to reply to your application; (iii) to inform you about any future vacancies; and (iv) for internal administration purposes of BuildingMinds (support and HR management purposes).

The legal basis for the processing of your personal data is your consent pursuant to Art. 6 para. 1 lit. a) GDPR.

5. Storage period

If we cannot offer you the job which you are applying for, we will delete your personal data in accordance with the requirements of national law, at the latest six months after the completion of the application process.

6. Data transfers

For purposes outlined in Section IV. your personal data will be transferred to other companies within the same company group as BuildingMinds GmbH located within the European Economic Area (EEA) and/or Switzerland, to the extent that such companies assist BuildingMinds GmbH with application-related services (as set out under Section IV. above) and on a strict need to know basis.

7. Your rights

Subject to the legal preconditions which have to be reviewed in the individual case, you have the right to receive information about your personal data and to request the rectification or erasure of your personal data or restriction of processing and to receive your personal data in a structured, commonly used and machine-readable format (data portability).

Subject to the statutory requirements, the fulfilment of which must be assessed on a case-by-case basis, you also have the right to object to the processing of your personal data.

You are also entitled to lodge a complaint with a data protection supervisory authority.

Furthermore, you are entitled to withdraw your consent at any time by contacting

BuildingsMinds GmbH
– Data Protection Office –
Friedrichstraße 76
10117 Berlin
email: [email protected]

8. Confidentiality

Each of our employees as well as all staff members of our service providers and other companies within the same company group as BuildingsMinds GmbH having access to and/or processing personal data are obligated to treat such data strictly confidential.

9. Security

The security of your personal data is important to us. We have implemented technical and organizational measures aimed at protecting your personal data against unauthorized access, loss, alteration and misuse. We will reasonably ensure that these technical and organizational measures always comply with the latest technological standards.

However, no method of security or transmission over the Internet is entirely secure. You should always use caution when transmitting personal data over the Internet.

10. Modifications of this Privacy Policy

We reserve the right to modify this Privacy Policy from time to time. We will publish any changes effected to more than an insignificant extent to this Privacy Policy. That also applies, should the form of collection, processing or use of your personal data change materially. Please check our Privacy Policy for changes at regular intervals.


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