Version: 22nd October 2024
Appendix: BuildingMinds Platform Service Description
A. General BuildingMinds Platform setup
The BuildingMinds Platform consists of different modules, each with different features, which are described in more detail in section Detailed description of the BuildingMinds Platform Services.
All services require, among others, Customer's cooperation, and dependency fulfillment as described in section Cooperation of Customer and dependencies. The summary table below sets out which module and feature is included, or, as the case may, be will be included when it is generally available, in which plan of the BuildingMinds Platform Services that Customer subscribes to in its relevant subscription agreement, e.g., an individual agreement for BuildingMinds Platform Services under a master services agreement, an order for BuildingMinds Platform Services, or an individually negotiated contract for BuildingMinds Platform Services (each, a “Subscription Agreement”). Features that are marked as “Yes” in the summary table below are in scope of the relevant plan, features marked as “No” are out of scope, and optional features are marked as “(Yes)” in the summary table below and can be added to a plan, as selected in the relevant Subscription Agreement.
BuildingMinds Platform Module | BuildingMinds Platform Feature | Included in Plan “ESG Explorer” | Included in Plan “Carbon Navigator” | Included in Plan “Net Zero Hero” |
Portfolio overview | Sites/buildings by type | Yes | Yes | Yes |
Regions by gross area | Yes | Yes | Yes | |
Sites/buildings by size and construction year | Yes | Yes | Yes | |
Portfolio detailed overview | Yes | Yes | Yes | |
Building and portfolio digital twin | Digital twin overview | Yes | Yes | Yes |
Custom structure | Yes | Yes | Yes | |
Area measurement management | Yes | Yes | Yes | |
Rental unit management | Yes | Yes | Yes | |
Data changelog | Yes | Yes | Yes | |
Visualization | Yes | Yes | Yes | |
Document list | Yes | Yes | Yes | |
ESG data coverage and enrichment | Data coverage overview | Yes | Yes | Yes |
Data source indicator for resource consumption values | No | No | Yes | |
Data normalization | No | Yes | Yes | |
Plausibility checks | No | No | Yes | |
Data estimation | No | No | Yes | |
Resource consumption and operational emission insights | Resource consumption data management | Yes | Yes | Yes |
Resource consumption overview | Yes | Yes | Yes | |
Net energy demand by energy type | Yes | Yes | Yes | |
Development of net energy demand | Yes | Yes | Yes | |
Energy procurement | Yes | Yes | Yes | |
Water consumption, waste disposal, and fugitive gas emissions (other resources) | Yes | Yes | Yes | |
Data coverage | Yes | Yes | Yes | |
Resource consumption–detailed breakdown | Yes | Yes | Yes | |
Utility consumption monitoring | Yes | Yes | Yes | |
AI-supported extraction of utility invoices | Yes | Yes | Yes | |
Total carbon emissions | Yes | Yes | Yes | |
Carbon emissions to energy ratio | Yes | Yes | Yes | |
Share of the emission scopes | Yes | Yes | Yes | |
Development of operational carbon emissions | Yes | Yes | Yes | |
Carbon emissions–detailed breakdown | Yes | Yes | Yes | |
Location-based/market-based | Yes | Yes | Yes | |
Risk and cost simulation | Carbon emissions vs. CRREM target | No | Yes | Yes |
Net energy demand vs. CRREM target | No | Yes | Yes | |
Share of stranded assets | No | Yes | Yes | |
Long-term simulation | No | Yes | Yes | |
Stranding risk–data coverage | No | Yes | Yes | |
Stranding risk–detailed breakdown | No | Yes | Yes | |
Carbon pricing simulation | No | Yes | Yes | |
Carbon price–data coverage | No | Yes | Yes | |
Carbon price–detailed breakdown | No | Yes | Yes | |
Custom portfolio carbon price trajectory | No | Yes | Yes | |
Custom carbon and energy targets | No | No | Yes | |
Custom CO2 emission factors | No | No | Yes | |
Physical risk portfolio analysis | No | (Yes) | (Yes) | |
ESG reporting | Green building certificates and energy performance rating certificates | Yes | Yes | Yes |
AI-supported extraction of energy performance rating certificates | Yes | Yes | Yes | |
GRESB reporting | No | (Yes) | (Yes) | |
Sustainability passport | No | Yes | Yes | |
SFDR/PAI reporting | No | (Yes) | (Yes) | |
EU Taxonomy assessment | No | (Yes) | (Yes) | |
Retrofit planning and impact simulation | Portfolio decarbonization KPIs | No | No | Yes |
Simulated operational CO2 emissions vs. CapEx | No | No | Yes | |
Retrofits' efficiency and savings over time | No | No | Yes | |
Retrofit management | No | No | Yes | |
Advanced retrofit planning | No | No | Yes | |
Embodied carbon emissions from retrofits | No | No | Yes | |
Add roadmap scenarios | No | No | Yes | |
Compare roadmap scenarios | No | No | Yes | |
Lease management | Manage lease data | (Yes) | (Yes) | Yes |
Lease management insights | (Yes) | (Yes) | Yes | |
Space and workspace management | Manage space and workspace data | (Yes) | (Yes) | (Yes) |
Integrate desk booking solutions | (Yes) | (Yes) | (Yes) | |
Space and workspace utilization insights | (Yes) | (Yes) | (Yes) | |
Authentication and Authorization | Single sign-on (SSO) | No | Yes | Yes |
Two-Factor Authentication (2FA) | Yes | Yes | Yes | |
Access control for building and portfolio digital twin, and dashboards | Yes | Yes | Yes | |
Access control to nodes of the custom structure | Yes | Yes | Yes | |
Access control on feature level | Yes | Yes | Yes |
B. Detailed description of the BuildingMinds Platform Services
Below is a detailed description of all BuildingMinds Platform Services and their respective modules and features, together with their corresponding availability status.
Feature status “Available”: Features are within the current scope of the respective module and – if part of the selected plan – available to all subscribers of the respective module.
Feature status “Planned”: Features in development that will become part of the module scope. Once generally released, they will be available to subscribers for the respective module and plan without additional fees.
Portfolio overview
This module provides customers with an overview of the composition of their portfolio. Customers can, for example, see the overall number of buildings and sites, their types of use, gross floor areas and construction years.
Feature | Description | Status |
|---|---|---|
Sites/buildings by type | View the number of buildings per use type (e.g., office, residential). | Available |
Regions by gross area | Get an overview of the gross floor area by region. | Available |
Sites/buildings by size and construction year | Compare the buildings of the portfolio by construction year and gross area. | Available |
Portfolio detailed overview | Get detailed information on the portfolio, sort by different parameters, or aggregate information on the different geographical levels. | Available |
Building and portfolio digital twin
The Building and portfolio digital twin module is the centerpiece of the BuildingMinds Platform and facilitates comprehensive real estate portfolio and building management. Data and information about real estate objects can be centrally stored or made available via the BuildingMinds Platform. Data updated from different systems and sources can be brought together in the BuildingMinds Platform, establishing the basis for a single source of truth.
Customers can view the location of real estate objects on the map, add boundaries of land and external spaces to the map, and navigate from the overview level to the building level of the digital building twin.
Furthermore, customers can group buildings and lands into portfolios and structure them following the organizational structure. Real estate objects can be clustered to reflect the customer's organizational structure. Information on entities can be made centrally available via the BuildingMinds Platform for the stakeholders.
Feature | Description | Status |
|---|---|---|
Digital twin overview | View, update, and delete the information and data of the real estate objects. | Available |
Custom structure | Group sites, buildings, or lands in a multi-level structure according to your organization's structure. Filter your real estate objects in the map and the data for dashboards by selecting the custom structure elements. | Available |
Area measurement management | Add new area measurements to your buildings and manage them in the BuildingMinds Platform to calculate Key Performance Indicators (KPIs) based on area measurements. | Available |
Rental unit management | Manage rental units within a building and define area measurements and a usage type per rental unit. Rental units define rentable portions of a building such as an apartment, or an office space. | Available |
Data changelog | Changes to the master data are logged and can be displayed in a change history. Get information about which users have changed when which value to which new value. | Planned |
Visualization | View buildings as a 3D BIM model or 2D floor plans if a BIM model or floor plans are provided and added to the BuildingMinds Platform. Creation and setup of BIM models through BuildingMinds Professional Services can be arranged separately, for an additional fee. | Available |
Document list | Get an overview of documents uploaded to the BuildingMinds Platform and link them to real estate objects. Upload, edit, or delete documents from that list. | Available |
ESG data coverage and enrichment
This module provides an overview of the data quality, highlighting certain implausible values, contradicting data points, and data gaps. Customers can track the progress in terms of data coverage and analyze the quality. The value of individual data points can be traced back to their source to help audit and investigate implausible data points.
Implausible extreme outliers in resource consumption are highlighted and can be filtered out, so they do not distort fund or portfolio aggregations and averages.
With the Data coverage and enrichment module, Customers can select vacancy-adjusted resource demand for a like-for-like comparison between different years and buildings. Alternatively, customers can choose weather-adjusted heating demand for a like-for-like comparison between different years and buildings and combine them with the vacancy-adjusted resource demand.
Estimates for missing resource consumption values will be included based on industry benchmarks for the use type and country (where available). Missing square footage values for landlord-controlled common areas will be estimated based on gross floor area and use type. Missing values for gross floor areas, heated areas, or net rentable areas will be estimated using conversion factors for each use type.
Feature | Description | Status |
|---|---|---|
Data coverage overview | Get an overview of how many buildings have reported, estimated, or missing data points for resource consumption and their development over the past years. Get an overview of how the data coverage compares for different data types and regions or funds. | Available |
Data source indicator for resource consumption values | Get an overview of the number of resource consumption data points collected, estimated, or missing, and how they have evolved in recent years. Get an overview of how the data coverage compares to different buildings and regions or funds. For each resource consumption value, check from which source it originates (user input, extrapolation, energy certificate, benchmark). | Available |
Data normalization | View the vacancy-adjusted resource demand and the weather-adjusted heating demand for a like-for-like comparison between different years. Split the annual heating demand into monthly consumption estimates based on heating degree days. | Available |
Plausibility checks | Switch between the original raw dataset and a processed dataset that only includes plausible values. The underlying plausibility check calculations consider year-over-year variations as well as absolute upper and lower thresholds based on industry benchmarks that consider the building usage type and location (for heating). | Available |
Data estimation | Get estimations for missing resource consumption data related to heating, landlord electricity, and tenant electricity. The calculations of the estimations consider existing data, energy performance rating certificates and industry benchmarks per usage type and country. | Available |
Resource consumption and operational emission insights
The Resource consumption subset of this module contains consumption data from various energy sources and other resources like water and waste in a single insights dashboard and achieves instant operational advantages. Customers can view and assess the buildings' resource consumption on the dashboard, such as electricity, district heating, fuels, water, and waste production. Besides that, historical and current data can be stored and analyzed.
Customer can internally benchmark their resource consumption through a diverse range of KPIs, interactive visualizations, and tables to identify outliers and buildings with the highest need for action within a portfolio. Customers can track the performance of each building and the entire portfolio over time regarding each KPI.
Feature | Description | Status |
|---|---|---|
Resource consumption data management | Add new items and change the existing data for historical and current resource consumption in the BuildingMinds Platform. Classify resource consumption data by medium, subtype, procurement or generation, space type, and accuracy. | Available |
Resource consumption overview | Get an overview of the portfolio's resource consumption for a selected year, including energy, water, waste disposal, and fugitive gas emissions. Switch between absolute values and intensity values (per m2) to increase comparability across buildings and over time. | Available |
Net energy demand by energy type | Get an overview of the portfolio's energy consumption and demand for a selected year. Compare the data on energy, including the breakdown into different energy sources like electricity, renewables, natural gas, district heating, or solar energy, to the previous years and get an overview of the development over time. Identify outliers with the help of the buildings by heating type chart. Switch between absolute values and the intensity to display intensity figures per m2 of floor area to compare buildings. | Available |
Development of net energy demand | Monitor the energy consumption by energy types and renewable energy sources generated on-site and off-site. Compare the net energy demand to the previous year with the YoY view. | Available |
Energy procurement | Track which shares of individual energy types were self-procured or procured by a third party. | Available |
Water consumption, waste disposal, and fugitive gas emissions (other resources) | Get an overview of the portfolio's other resource consumption for a selected year. Compare the data on water, waste, and refrigerants to the previous years and overview the development over time. Switch between absolute values and the intensity to display intensity figures per m2 of floor area to compare buildings. | Available |
Data coverage | View the share of buildings with consumption data for each resource in the selected year. | Available |
Resource consumption–detailed breakdown | Get detailed information on the building level, sort by different parameters, or aggregate information on the geographical level. | Available |
Utility consumption monitoring | Monitor the monthly and daily consumption of utilities, such as electricity, gas, and water, across relevant levels of the portfolio, including building and rental unit levels. See the progression over time for each utility type. Spot anomalies across the portfolio by comparing consumption levels among different buildings. Conduct an in-depth analysis of each asset's monthly consumption to identify possible inefficiencies or wastage in energy usage, utilizing granular data collected from meters or utility providers, if available. | Planned |
AI-supported extraction of utility invoices | Import utility consumption data by simply uploading building utility invoices to the BuildingMinds Platform. The AI-supported invoice extractor allows you to extract invoice data in common content formats and languages in seconds, thanks to the built-in Large Language Model (LLM) for interpreting context. Manually review and correct extracted content as needed, and actively approve extraction results to maintain human control over data integrity. | Available |
In the Carbon emissions subset of this module, the BuildingMinds Platform automatically calculates the operational carbon footprint based on resource consumption data integrated from various resources. The available dashboard allows customers to analyze their selected year emissions compared to the previous year–for the entire portfolio or down to the asset level. Customers can share insights with stakeholders to help devise strategies to reduce specific resource emissions and notify senior management about their status.
All figures are provided in CO2 equivalents (CO2e), combining CO2 and other greenhouse gas emissions using one standard unit. Carbon emissions are calculated based on the available data on energy consumption, water consumption, waste production, and the emission of fugitive gases.
Feature | Description | Status |
|---|---|---|
Total carbon emissions | Get an overview of total operational carbon emission and the emission contributors for the selected year-over-year change. View the development of operational carbon emissions through the entire period for which data is available and by contributors. Switch between absolute values and the intensity to display intensity figures per m2 of floor area to compare buildings. | Available |
Carbon emissions to energy ratio | Compare buildings in the portfolio based on their energy consumption and corresponding carbon emissions. View how much carbon each building emits to meet its energy demands. For example, two buildings with the same energy demand but different heating methods will have other carbon emissions. Identify the buildings with below-average performance to take action. | Available |
Share of the emission scopes | View the share of scope 1, 2, and 3 emissions of the assets and portfolios according to the greenhouse gas protocol corporate standard (operational control approach) based on the provided information on energy procurement (self-procured vs. procured by a third party). | Available |
Development of operational carbon emissions | View the absolute carbon emissions and shares per resource type over time. Compare the changes to the previous year with the YoY view. | Available |
Carbon emissions–detailed breakdown | Get detailed information on the building level, sort by different parameters, or aggregate data on a geographical level. Export the data for your ESG reporting. | Available |
Location-based/market-based | Carbon emissions can be calculated, using location-based or market-based factors. BuildingMinds offers official CRREM location-based factors. For renewable resource consumption, a 0-emission factor is used in market-based calculations. CRREM is a research project initiated by the EU Commission to translate the overall targets of the Paris Climate Agreement into transparent emission and energy reduction pathways for the real estate sector. | Available |
Risk and cost simulation
In the Stranding risk subset of this module, the BuildingMinds Platform simulates how the carbon footprint will develop in the future and, more crucially, when specific assets will no longer meet the CRREM requirement to fulfill the 1.5 °C and the 2 °C global warming target of the Paris Climate Agreement. Stranding risk is also referred to as carbon risk or transition risk. Besides the CRREM decarbonization pathways, the module integrates CRREM energy reduction pathways. The module offers several tables and interactive diagrams to identify buildings with the highest need for action.
In this context, unheated areas such as parking garages or underground parking lots are not taken into account when calculating energy consumption and CO2 emissions and are recorded separately.
Feature | Description | Status |
|---|---|---|
Carbon emissions vs. CRREM target | Compare the buildings' carbon emissions (absolute emissions and intensity values per floor area) with the CRREM decarbonization targets defined until 2050. | Available |
Net energy demand vs. CRREM target | Compare buildings' energy demand (net energy demand and intensity values per floor area) with the CRREM energy efficiency targets defined until 2050. | Available |
Share of stranded assets | View the development (until 2050) of the share of buildings that do not fulfill their specific CRREM decarbonization targets (stranded assets) based on the gross internal area in m2 or the number of buildings. Foresee when and how fast the portfolio's share of stranded assets will accumulate over time without taking any action. | Available |
Long-term simulation | View the performance of all individual buildings across the portfolio against their CRREM carbon and energy targets. Track each building's performance until 2050 and identify stranded assets with the interactive chart. View each building based on its actual carbon and energy intensity or its relative performance to its specific CRREM targets in the respective year. | Available |
Stranding risk–data coverage | View the share of buildings or floor area in m2 with emission data and CRREM target. | Available |
Stranding risk–detailed breakdown | Get a detailed breakdown on building level for all CRREM-related KPIs. Sort by any parameter, export the data into an Excel spreadsheet, or aggregate KPIs on site, region, country, or fund level. | Available |
In the Carbon cost simulation subset of this module, customers can, based on a user-defined carbon price development and several options regarding the inclusion and exclusion of emissions (e.g., per emission scope), create scenarios of future carbon costs on the portfolio level or for individual buildings.
Feature | Description | Status |
|---|---|---|
Carbon pricing simulation | Define a global carbon price trajectory to calculate carbon costs. Against uncertain future carbon prices, run simulations on different scenarios to reduce uncertainty. Set a carbon price trajectory for a defined time frame and apply it to each building's emissions. Choose between different pricing models, e.g., using the specified carbon price only for fuel-based emissions, scope 1, 2, or 3 emissions, or emissions exceeding the buildings' specific CRREM targets. Get an overview of the total amount of priced emissions until the end of the chosen time frame, the average costs per ton, and the net present value (NPV) of the future emissions. The net present value of future carbon costs is based on the selected discount yield and indicates the carbon risk in your portfolio and individual buildings (NPV/m²). Regulatory price: Calculate the carbon price of emissions based on a self-defined future carbon price per ton representing regulatory costs. Shadow price: Include a company-internal carbon price trajectory (shadow price) in analyzing carbon costs. The additional shadow pricing calculation introduces a speculative market price that can effectively incorporate the cost of carbon into financial decision-making. It is a crucial component for long-term strategic risk management in corporations. | Available |
Carbon price–data coverage | View the share of buildings or floor area in m2 with emission data and CRREM target. | Available |
Carbon price–detailed breakdown | Get a detailed breakdown on building level for all CRREM-related KPIs and carbon pricing. Sort by any parameter, export the data into an Excel spreadsheet, or aggregate KPIs on site, region, country, or fund level. | Available |
Custom carbon and energy targets | Allows users to select a custom carbon and energy target as alternative to the default CRREM targets in all BuildingMinds Platform modules and features which use CRREM targets. The setup of such custom carbon and energy targets requires separate order for Professional Services. | Available |
Custom CO2 emission factors | Allows users to select custom CO2 emission factors as alternative to the default location-based/market-based emission factors in all BuildingMinds Platform modules and features which use emission factors. The setup of such custom CO2 emission factors requires separate order for Professional Services. | Available |
Custom portfolio carbon price trajectory | Save your defined internal shadow price trajectory for the portfolio as a default for all users. | Planned |
In the Physical risk simulation subset of this module, customers can take several steps to complete an environmental risk analysis for risk factors like floods, droughts, and earthquakes at a specific building site. Customers can either themselves provide the risk score for each building or BuildingMinds can request a physical risk score for each building from an industry-leading 3rd-party data provider based on each building type and location as part of the optional Physical Risk Assessment(s) Add-On to the BuildingMinds Platform Services (which is subject to separate terms and conditions). Once made available, these scores are integrated into the BuildingMinds Platform ESG management solution to provide a more detailed picture of the building site’s risk profile.
Finally, the risk scoring is visualized at the asset, fund, or portfolio level to allow for a comprehensive ESG reporting.
Feature | Description | Status |
|---|---|---|
Physical risk portfolio analysis | Analyze your physical risk factors and scorings on portfolio level on an interactive dashboard based on the provided data or the data from the optional Physical Risk Assessment(s) Add-On to the BuildingMinds Platform Services. | Available |
ESG reporting
In this module, customers can manage ESG data of buildings, generate a variety of ESG KPIs for their buildings, and report on particular ESG standards at the fund and/or building levels.
Feature | Description | Status |
|---|---|---|
Green building certificates and energy performance rating certificates | Add your buildings' energy performance rating certificates (EPCs) and green building certificates to the BuildingMinds Platform on the building level and have them available for your ESG reporting as well as visualize the number of buildings certified and the area covered by those certificates. Identify expiring certificates in preparation for recertification. | Available |
AI-supported extraction of energy performance rating certificates | The AI-supported tool for reading PDF documents enables the export of energy performance rating certificates and data from green building certificates, which reduces manual work steps. The extracted content can then be manually reviewed and corrected before approval to ensure control over data integrity. | Available |
GRESB reporting | Preview your asset data available on the BuildingMinds Platform mapped to the GRESB data structure. The optional Add-On to the BuildingMinds Platform Services “GRESB Asset Data Submission” (which is subject to separate terms and conditions) enables additional functionality. | Available |
Sustainability passport | Get a one-page report on the sustainability performance of an individual building, including building characteristics, energy consumption, carbon emissions, carbon risks, and a comparison to the fund average. | Available |
SFDR/PAI reporting | Create your PAI (principal adverse impact) reporting with mandatory and optional real estate KPIs per fund. KPIs are calculated per quarter, taking into account the fiscal year. Aggregated data on a yearly level are used for the annual reporting. | Available |
EU Taxonomy assessment | Assess your buildings' alignment with EU Taxonomy criterion 7.7 for both, mitigation and adaptation. Use the derived information to report to e.g., investors or other stakeholders. | Available |
Retrofit planning and impact simulation
This module enables customers to plan retrofit measures and assess their impact on individual buildings' carbon performance in alignment with decarbonization targets. Customers can run simulations to identify the retrofit scenario with the best balance of carbon emissions, future carbon savings, and capital expenditures.
To identify more cost-efficient measures, customers can analyze which retrofit measures reduce the portfolio's simulated carbon footprint and compare the investment cost to the saved emissions. Furthermore, the retrofit impacts are automatically reflected as an alternative scenario in stranding risk simulations and carbon cost dashboards.
Customers can analyze alternative scenarios for their portfolio's retrofit roadmap to compare costs, impact, or feasibility. Different stakeholders can share their perspectives by creating a scenario and starting the dialogue to refine or compromise on a decision.
Feature | Description | Status |
|---|---|---|
Portfolio decarbonization KPIs | Get an overview of the decarbonization and energy reduction efforts and evaluate their impact on your carbon emission and energy targets. Simulate your retrofit saving by visualizing total savings in net energy demand and carbon emissions over a specific time. | Available |
Simulated operational CO2 emissions vs. CapEx | Simulate development of your portfolio’s CO2 emission or net energy demand based on the planned retrofits and the retrofits' investments. | Available |
Retrofits' efficiency and savings over time | Identify which retrofits have the most significant impact on carbon reductions over time and the most cost-efficient ones. | Available |
Retrofit management | Get an overview of the planned retrofits in your portfolio. Add, edit and delete retrofits. | Available |
Advanced retrofit planning | Plan year-wide measures as well as savings based on absolute targets rather than percentage savings. | Planned |
Embodied carbon emissions from retrofits | Enter the estimated embodied carbon emissions for retrofits to be reflected in the simulation of future carbon reduction. | Planned |
Add roadmap scenarios | Create multiple alternative scenarios for the retrofit roadmap and assign individual retrofits to one or multiple scenarios. | Planned |
Compare roadmap scenarios | Analyze and compare the impact of the different scenarios to identify the more viable option. Collaborate with other users by sharing, contributing, and reviewing different scenarios. | Planned |
Lease management
This module helps customers manage and optimize their leased or rented portfolio. Customers can centralize lease data in the BuildingMinds Platform as a single source of truth. Dashboards provide customers with insights to manage their leases and use them to improve the performance of their portfolio.
The lease management module supports the management and reporting of leases for both leasing and rental.
Feature | Description | Status |
|---|---|---|
Manage lease data | Centralize lease data in the BuildingMinds Platform. Detailed information can be stored for each rental contract, including related rental units, size, validity period, payments, and other. | Available |
Lease management insights | Overview Lease-in view: Get an overview of lease KPIs across your portfolio down to building level, such as total rentable area, WALT, monthly rent per m2 etc. View how the number of leases and the rent develops over time. Lease-out view: Get an overview of lease KPIs across your portfolio down to building level, such as total rentable area, monthly rent per m2, number of tenants etc. View your tenant structure based on the rent collected and monitor the main revenue contributors. Lease events Identify upcoming lease events that are likely to require immediate or near-term attention. View leases that are about to end and plan measures accordingly. Lease contracts Get a detailed view of all rental contracts across your portfolio or for a specific building. Filter the data according to building type, lease or rent type as well as validity timeframe and access specific information for each contract. Internal benchmarking Compare parts of your leased portfolio according to critical lease KPIs and identify outliers. Refine the comparison using different filters such as building usage types, lease or rent types as well as validity timeframe. | Available |
Space and workspace management
This module features tools to manage office spaces across the portfolio more efficiently. Customers can document and maintain detailed workspace data down to the desk and meeting room level, as well as create neighborhoods to assign and manage available space based on the organization's needs. In addition to the textual interface, an optional 3D BIM model (provided by the customer or created through separate Professional Services by BuildingMinds) offers an interactive interface for managing workspace data for each building.
Customers can connect the BuildingMinds Platform to an external booking solution (Order for separate Professional Services required), synchronizing all workspace data and collecting booking data to monitor actual space utilization. This allows users to optimize office spaces to meet needs for flexibility, efficiency, or quality.
Feature | Description | Status |
|---|---|---|
Manage space and workspace data | Maintain data for your office spaces. Define work area types to structure the office space according to the usage type (shared-desk areas, collaboration space etc.). Document for each floor the available work areas and workspaces (desks & meeting rooms) and see the total capacity. Create neighborhoods to assign workspaces to teams or organizations and plan your office space. This can be done in an interactive 3D BIM, or in a textual interface. | Available |
Integrate desk booking solutions | Integrate your booking solution(s) to the BuildingMinds Platform and manage all your workspace data and office layout in a single source of truth. Collect booking data in the BuildingMinds Platform and leverage it to create insights on space utilization. | Available |
Space and workspace utilization insights | Get an overview of the workspace capacity in each building, floor and space. View how desk and meeting room utilization develops over time for each building and get detailed insights on the average and peak occupancy levels per weekdays and hours, as well as per space type. Identify trends and free capacity to adjust your office space strategy and support the changing needs of your organization. | Available |
Authentication and Authorization
This module allows the customer-assigned administrator to create user accounts on the BuildingMinds Platform and manage user access rights and privileges for relevant building and portfolio data and dashboards.
Users' access rights are defined in the Administration center and managed using role-based access control (RBAC). In the Administration center, permissions are grouped under roles (according to the customer's authorization concepts) and assigned to users.
Roles grant users permissions that control the users' access to a resource. In the BuildingMinds Platform, resources are sites, buildings, and dashboards. Privileges are “Read only”, “Add”, “Edit”, and “Delete”.
Feature | Description | Status |
|---|---|---|
Single sign-on (SSO) | The BuildingMinds Platform is single sign-on ready and provides the option to configure (as part of separate Professional Services) a single sign-on authentication method as alternative to the default two-factor authentication (2FA) method. | Available |
Two-Factor Authentication (2FA) | The default method employed by the BuildingMinds Platform is Email-based Two-Factor Authentication (2FA), providing an additional layer of security for user accounts. In this method, access to an account is granted only when both the password and a unique verification code, sent to the registered email, are provided, ensuring enhanced protection against unauthorized access. | Available |
Access control for building and portfolio digital twin, and dashboards | Create roles and set permissions for users as a BuildingMinds Platform administrator to grant access to building and portfolio digital twin, and dashboards. Users can only view, add, edit, or delete objects and data if assigned to their respective roles with relevant permissions. | Available |
Access control to nodes of the custom structure | Create roles and set permissions for users as a BuildingMinds Platform administrator to grant access to custom structure nodes that are defined in the Custom structure feature. Users can only view, add, edit, or delete objects and data if assigned to their respective roles with relevant permissions. | Available |
Access control on feature level | Create roles and set permissions for users as a BuildingMinds Platform administrator to grant access on feature level across all sites and buildings a user has generally access to. Access control on feature level allows administrators to e.g., protect certain BuildingMinds Platform features from execution or data edit rights for certain components while granting access on other. | Planned |
C. Cooperation of Customer and dependencies
The data displayed by the BuildingMinds Platform and all its dashboards and reports depend on the IT systems integrated and data input (including metadata and BIM data) provided, kept accurate and up to date by Customer.
Some of the data displayed by the BuildingMinds Platform and its dashboards and reports are based and dependent on third-party models, guidelines, standards and other third-party input that may or may not be publicly available. BuildingMinds cannot verify such third-party input for its accuracy and completeness. Such third-party input may prove incorrect or incomplete or be updated, replaced, or otherwise modified over time. BuildingMinds will regularly update and replace third-party input used if updates, newer versions and/or types of third-party input deemed relevant by BuildingMinds are accessible, including from publicly available sources. Customers should consider this dependency when basing its decisions on data displayed by the BuildingMinds Platform and its dashboards and reports.
Some of the data displayed by the BuildingMinds Platform and its dashboards and reports are also based and dependent on the interpretation of private or public models, guidelines, standards or frameworks (including regulatory frameworks), some of which provide for a broad range of possible interpretation results. In such cases, given the variety of possible results, the output of the BuildingMinds Platform may be not the only possible or acceptable outcome of interpretation. Customer should consider this interpretation margin when basing its decisions on data displayed by the BuildingMinds Platform and its dashboards and reports. Legal advice is in no case in scope of the BuildingMinds Platform.
Some of the features of the BuildingMinds Platform are based and dependent on a stable connection to third-party platforms or other IT systems and a continued offer of certain features of such third-party platforms or other IT systems. These third parties may cease such connection or change features of their platforms or other IT systems, or such connection may be impacted by other events external to the BuildingMinds Platform. This all may in turn adversely impact related BuildingMinds Platform features. While BuildingMinds will strive to limit related impact on the BuildingMinds Platform, such actions of third parties or other events external to the BuildingMinds Platform are beyond BuildingMinds’ control and BuildingMinds shall not be responsible for such actions or events and their impact on the Customer. Customers should consider this dependency when using the BuildingMinds Platform.
The single sign-on (SSO) functionality requires a one-time setup (as part of onboarding services provided by BuildingMinds under separate agreements) in collaboration with an IT system administrator of Customer who is authorized and empowered to register the BuildingMinds Platform with the identity provider (IdP) of Customer's domain. The BuildingMinds Platform currently supports only the following identity providers: Azure AD and OKTA. For other identity providers, the single sign-on functionality cannot be integrated, and the default Two-Factor-authentication (2FA) functionality can be used instead. The BuildingMinds Platform also supports only one integrated identity provider per Customer.
3D BIM models need to be provided by Customer or can be created and delivered by BuildingMinds through separate Professional Services.
APIs or export options for existing customer IT systems and third-party IT systems (e.g., IoT cloud systems) used by Customer and containing Customer Building Data need to be provided and maintained by Customer during the subscription term of the BuildingMinds Platform Services.
Activities that are part of onboarding services provided by BuildingMinds under separate agreements may include further details and requirements on system integrations and data exports, such as data sources to integrate, frequency of data updates, and process for data updates. This information may impact onboarding planning, timelines, and budgets.
