Online Privacy Policy

Last updated October 2019

Thank you for visiting the BuildingMinds website (“Site”) and your interest in BuildingMinds products and services.

1. Introduction

At BuildingMinds, we strive to honor the privacy and security of our users, customers and suppliers, as well as their representatives, in relation to all products, services, applications and websites provided by BuildingMinds (BuildingMinds GmbH, Friedrichstraße 76 (WeWork), 10117 Berlin, Germany) acting as a controller under relevant data protection rules and regulations. Please read this privacy notice carefully to understand our policies regarding the treatment of your personal data. This Notice applies to individuals who interact with our Site, products and services. Contact details of our data protection officer can be found at Section 4 below.

2. Purpose of the Site

The Site provides information about BuildingMinds

The Site provides general information about BuildingMinds, its products, solutions and services, career opportunities and information for investors.

On the Site there may be special forms through which interested Site visitors can request further information about BuildingMinds products and services.

3. Purpose of this Online Privacy Policy

This Online Privacy Policy explains how we handle and treat your data when you visit the Site

BuildingMinds treats personal data in accordance with applicable data protection laws. To this end, we have issued this online privacy policy (“Online Privacy Policy”). It describes how we collect and further process personal data when you (i) visit the Site www.buildingminds.com or (ii) engage with us via the Site (e.g. submission of data through filling out forms, sending e-mails).

This Online Privacy Policy describes the type of personal data BuildingMinds collects from users of the Site, the method of collection and the purposes for which BuildingMinds may use, share or disclose such personal data.

The term “personal data” in this Online Privacy Policy means any information that identifies, or could reasonably be used to identify any natural person.

This Online Privacy Policy applies to use of the Site. For registered customers who use our products and services, further data protection statements (and/or general terms and conditions) are applicable and available for registered customers.

If you provide us with personal data of other persons

If you provide us with personal data of other persons (such as family members, work colleagues), it is your responsibility to ensure the respective persons are aware of this Data Protection Statement and only provide us with their data if you are allowed to do so and such personal data is correct.

Your acknowledgment of this Online Privacy Policy

By using the Site and/or submitting data to us (e.g. through forms, e-mail etc.), you acknowledge that your personal data may be collected, used and disclosed in accordance with this Online Privacy Policy. If you do not agree with this Online Privacy Policy, do not proceed to further use of the Sites.

4. How to contact us

If you have any questions or comments regarding this Online Privacy Policy, your personal data or data privacy at BuildingMinds, please contact us at: [email protected].

5. How we collect and process Personal Data

When, how and what kind of personal data we collect

BuildingMinds treats personal data in accordance with applicable data protection laws. We may collect your personal data in the course of our business, including through your use of our Site.

We may receive data submitted by you

On the Site there may be special forms through which you can request further information about BuildingMinds products and services. When you submit such a request or electronically pass information to BuildingMinds in any way (e.g. via online contact form, e-mail etc.) you may be asked to provide certain information, including, but not limited to, contact details e.g. your name, title, company, address, phone number, e-mail address or line of business.

We may collect data of your device and account

You may also provide us with data regarding your device, your client or supplier account, etc. These kinds of data will in many circumstances be considered as personal data under applicable data protection legislation. If you choose to withhold any personal data requested by us, it may not be possible for you to gain access to or use certain parts, services or functions of the Site and for us to respond to your query.

We may automatically log certain technical information

By using our Site, certain technical and other information is automatically disclosed by your computer and logged by us (such as your network address, the type of your browser, the site that referred you to our Site) for operational and security purposes, and to better understand the usage of our Site. Please see section 15 of this Online Privacy Policy “Cookies and Other Means of Identification”.

6. Purpose of Processing, Categories of Personal Data, Legal Grounds

Please consult the table below to see, when using our Site, for which purposes we process (use, store, share, etc.) personal data, which categories of personal data are being processed as well as the legal grounds for such processing.

Purpose Categories of Personal Data Legal Grounds
When you visit the Site
The personal data we collect allows us to improve and personalize your experience on our Site, to optimize our content for you and for your computer or device, to allow you to participate in interactive features.
IP address, date and time. The processing of your personal data is necessary to administer and optimize our Site and services. This may be to fulfill contractual obligations (for registered customers) and/or to pursue legitimate interests (e.g. maintaining customer satisfaction and Site functionality, offering content, improving and developing new products and services).
When you subscribe to a newsletter
The personal data we collect allows us to send you newsletters to keep you updated on our products and services.
First and last name, company name, address, email address, phone number, information on the product or service you purchased or are interested in. We process your personal data based on your consent to receive our newsletters. The processing of your personal data is necessary to enable us to provide you with our newsletters. You can unsubscribe from this service at any time by writing an e-mail to [email protected].
When you submit data with a contact request
The personal data we collect allows us to process your specific request and our response thereto.
Contact details and information on your contact request. The processing of your personal data is necessary to administer your request and to provide an appropriate response. This may be to fulfill contractual obligations (for registered customers) and/or to pursue legitimate interests (e.g. maintaining customer satisfaction, improving and developing new products and services)
Third party social networks (Social Media Plugins)
When you interact with third party social networking features, such as “Like” functions or Social Media Plugins embedded in this Website, your personal data may be processed by such social media networks to allow you to participate in the respective interactive features offered by such social media networks. For data processed by third party social networks, such third parties are responsible.
You can learn more about how these features work by reviewing the privacy notices of the relevant third party social networks. See Section 14 below. You can learn more about the legal grounds on which these data are processed by reviewing the privacy notices of the relevant third party social networks. See Section 14 below.
When you apply for a job
In general, job applications are not handled through this Website, but through our online HR service tool BambooHR (www.bamboohr.com) The personal data we collect in this process allows us to process your job applications. Details can be found in the Privacy Policy for Online Applications.
Contact details, your written application, CV and certificates/ diplomas We process your personal data anticipating an employment contract. We do that on the basis of steps necessary for entering into a contract, and on the basis of our legitimate interests (e.g. offering job opportunities, business development).

7. Automated decision-making including profiling

We make no automated decisions and profiles

We do not intend to use the personal data we collect from you to make decisions based solely on automated processing. In addition, we do not intend to process your data automatically with the aim of evaluating certain personal aspects.

8. How long do we retain your Personal Data

How long do we retain your personal data

BuildingMinds takes every reasonable step to ensure that your personal data is only processed for the minimum period necessary for the purposes set out in this Online Privacy Policy. We process and retain your personal data as long as required

  • for the purposes for which we collected it;
  • for the performance of our contractual obligation, i.e. for the duration of the entire business or employment relationship (from the initiation, during the performance of the contract until it is terminated);
  • for compliance with legal obligations or other purposes pursued with the processing, as well as beyond this duration in accordance with legal retention and documentation obligations.

Personal data may also be retained

  • for the period during which claims can be asserted against BuildingMinds or
  • insofar as we are otherwise legally obliged to do so or
  • if legitimate business interests require further retention (e.g., for evidence and documentation purposes).

As soon as your personal data are no longer required for the above-mentioned purposes and if no other legal grounds require keeping that data, they will be deleted or anonymized.

9. Transfer of Personal Data to Other Parties (In-/Outside of the EEA)

Who has access to your personal data

We may, pursuant to valid legal process, such as a search warrant, subpoena, or court/governmental order, allow access to any information (including such categories of personal data) provided to BuildingMinds, in order to comply with such process and to protect our rights and property.

We may share your personal data with third-parties who provide services for us

Your personal data may be transferred to third parties to whom we subcontract parts of our activities and who therefore take part in data processing. This may for instance include hosting providers, technical support and any other relevant roles.

They will process such personal data only for the purposes listed in this Online Privacy Policy and agree to treat it in accordance with it under data processing agreements in accordance with market standards and applicable laws. They may only process your personal data in the same way as BuildingMinds is permitted to process it.

We may transfer your personal data outside of the European Economic Area (EEA)

As BuildingMinds is a worldwide acting company, your personal data may be transferred to countries with a different level of data protection than the country from where you have submitted the personal data. In the event of transfer of personal data to a country outside of the European Economic Area (EEA), BuildingMinds systematically ensures the application of an adequate level of protection of such personal data by approved means (e.g. selecting “Privacy Shield”-certified processors or putting in place standard contractual clauses on the processing of personal data, in accordance with the EU Commission model clauses). You can request more information about such measures (including copies where relevant) by getting in touch with BuildingMinds through the contact details below.

We do not sell your personal data

Except as otherwise set forth in this Online Privacy Policy or other data protection statements applicable in specific circumstances, we do not sell, trade, license or rent your personal data with any third parties.

10. Your Rights

How to access your personal data and to make use of your other rights

Subject to applicable law, you may have some or all of the following rights in respect of your personal data. You can exercise these rights by submitting your request to [email protected].

You will need to include your personal details as well as some means of verifying your identity (e.g. copy of identity card or driving license). If the request is submitted by a person other than you, without providing evidence that the request is legitimately made on your behalf, the request will be rejected.

Please also note that some of these rights may be limited where BuildingMinds has an overriding interest or legal obligation to continue to process your personal data.

1. Access right and data portability

You have the right to obtain confirmation of whether BuildingMinds processes personal data in relation to you and, if so, gain access to a copy thereof.
For certain kinds of data, you may also have a right to data portability.

2. Data accuracy: right of rectification and right to erasure

You have the right to rectify or obtain the erasure of your personal data, provided that the applicable legal requirements are met. The right to erasure is subject to various exceptions, notably as regards personal data whose processing is necessary to support litigation or for compliance with statutory retention requirements.

3. Limits to processing: right to restriction and right to object and consent withdrawal

You have the right to object to the processing of your personal data and we will do so

  • if we are relying on our own or someone else’s legitimate interests to process your personal data, except
  • if we can demonstrate compelling legal grounds for the processing of your personal data.

In relation to the processing of your personal data for direct marketing purposes, you have the right to object at any time thereto.

Where any processing is based on consent, you have the right to withdraw such consent at any time (without this affecting the processing prior to the consent withdrawal).

4. Right to lodge a complaint with the supervisory authorities

You have the right to lodge a complaint with the supervisory authority, in particular the data protection authority that is competent for your place of residence or the lead supervisory authority for BuildingMinds, namely:

Berliner Beauftragte für Datenschutz und Informationssicherheit
Friedrichstr. 219
10969 Berlin
Puttkamerstr. 16-18
Tel.: +49 30 13889-0
Fax: +49 30 2155050
E-Mail: [email protected]

11. How we protect your Personal Data

Security and confidentiality of your personal data

We are committed to keeping your personal data provided secure and we have implemented appropriate information security policies, rules and technical measures to protect your personal information that we have under our control from unauthorized access, improper use or disclosure, unauthorized modification and unlawful destruction or accidental loss.

All of our employees, partners, consultants, workers and data processors (i.e. those who process your personal data on our behalf, for the purposes listed above), who have access to, and are associated with the processing of your personal data, are obliged to respect the confidentiality of such data.

12. Personal Data of Children

No collection of personal data from children

BuildingMinds does not knowingly collect information from children, in particular below the age of 13. If BuildingMinds learns that a child has provided it with personal data, it will remove such information from its files, unless we have the parents’ consent.

13. Links to Other Websites

We may provide links to other websites

This Online Privacy Policy applies only to the Site, and not to websites owned by third parties. We may provide links to other websites which we believe may be of interest to you. However, due to the nature of the internet, we cannot guarantee the privacy standards of such websites or assume responsibility for the contents of websites other than the BuildingMinds Site.

This Online Privacy Policy is not intended to be applicable to any linked, non-BuildingMinds website. Whenever you open a link to other websites, you should exercise caution and read the privacy policies of the website in question.

14. Use of Social Media Plugins and other third party services

What are Social Media Plugins (e.g. Facebook, Twitter, YouTube or LinkedIn)

Social Media Plugins allow websites to integrate social media functionality for the convenience of users. Such Social Media Plugins are independent extensions of the providers of the respective social media network. BuildingMinds has no influence over the type and amount of data collected through such Social Media Plugins and stored by their providers. If you use Social Media Plugins you will be sending identifiable information to the respective social media platform. If one Social Media Plugin provider has placed cookies on your system, it can record your browsing behavior and create detailed user profiles using tracking data.

How we use Social Media Plugins

The functions of Social Media Plugins are deactivated by default to prevent any automatic disclosure of the user data to the provider. Social Media Plugins only send data once they have been activated, i.e. clicked by the user. Your Internet browser then sends the log files (including your IP address) directly to the Social Media Plugin provider’s server where they may be stored. The server may be located outside the EU or the EEA (e.g. in the USA).

If you want to prevent a data exchange between your system and Social Media Plugins, you should log out of the social media before using this Website. You should also activate private mode in your browser’s data privacy settings. It also helps to deactivate or limit cookies in your browser settings so that third parties cannot track your browsing behavior. You can also prevent Social Media Plugins from loading altogether by using a script blocker as an add-on in your browser.

Any comments or activity arising from persons using Social Media Plugins is not controlled or endorsed by BuildingMinds and BuildingMinds shall not be held responsible or liable for such. Persons who share BuildingMinds’ content via Social Media Plugins are not authorized to speak for or represent BuildingMinds. Their views and opinions must be strictly regarded as their own and not BuildingMinds’.

This Online Privacy Policy is not intended to be applicable to any linked, non-BuildingMinds website. Whenever you open a link to other websites, you should exercise caution and read the privacy policies of the website in question.

Other third party services

Google Analytics. BuildingMinds uses Google Analytics on its Website. For more information please refer to the Cookie Policy.

Google Maps. BuildingMinds has implemented Google Maps on its Website. These are services provided by Google Inc., 1600 Amphitheatre Parkway, Mountain View, California 94043, USA. Google Maps allows to show you interactive maps and thereby to facilitate your use of the Website. By loading our website your browser establishes a direct connection with the server of Google Inc., which directly submits the map data to your browser. By such use, certain information about usage including your IP address (and, if applicable, any addresses entered by you for the purposes of route planning) will be submitted directly from your browser to Google Inc. While Google Inc. does not receive (and does not retain) any personal data from BuildingMinds, we have no influence on the extent of data processing directly by Google based on your use of Google Maps. Google may track your use of the website, combine this information with data from other websites you have visited and which are also tracked by Google. Google may use this information for its own purposes (e.g. controlling of advertisements). If you have registered with Google, Google will also know your identity. In this case, the processing of your Personal Data by Google will be conducted in accordance with its data protection policies. For more information please see Google’s Help Pages and Privacy Policy: Google’s Privacy Policy

Details on how third-party sites and social media platforms may collect your personal data

For further information about the purpose and scope of data collection and the processing and use of your data by social media platform, as well as your rights and options to protect your data, please review the privacy statements of the respective providers. In the context of our online platforms, we use the Social Media Plugins of the following providers:

  • Facebook: Facebook is operated at www.facebook.com by Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA and at www.facebook.de by Facebook Ireland Limited, Hanover Reach, 5-7 Hanover Quay, Dublin 2, Ireland (“Facebook”). You will find an overview of Facebook’s plug-ins and what they look like here: http://developers.facebook.com/docs/plugins; for Facebook data privacy information go to: www.facebook.com/policy.php
  • Twitter: Twitter is operated by Twitter Inc., 1355 Market St, Suite 900, San Francisco, CA 94103, USA (“Twitter”). An overview of the Twitter plug-ins and what they look like is available here: https://dev.twitter.com/web/overview; for Twitter’s data privacy policy visit: twitter.com/privacy
  • Google+ and YouTube: Google+ is operated by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”). An overview of the Google plug-ins and what they look like is available here: developers.google.com/+/plugins; for the Google+ data privacy policy visit: www.google.com/intl/de/+/policy/+1button.html. Youtube is operated on de.youtube.com by Google Ireland Limited Gordon House, Barrow Street, Dublin 4, Ireland and on youtube.com by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. For more information on privacy visit: https://policies.google.com/privacy.
  • LinkedIn: LinkedIn is operated by LinkedIn Corporation, 2029 Stierlin Ct. Ste. 200 Mountain View, CA 94043, USA. An overview of the LinkedIn plug-ins and what they look like is available here: https://developer.linkedin.com/plugins; for LinkedIn’s data privacy policy visit: www.linkedin.com/legal/privacy-policy

15. Cookies and Other Means of Identification

What is a cookie

A cookie is a small text file that a website stores on the visitor’s computer or mobile device. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the website.

Our use of cookies

Our websites use cookies to distinguish you from other users of our website and of websites of our network. This helps us provide you with a good experience when you browse our website and websites of our network and also allows us to improve our websites and our services.

You can find out more information about the cookies that we use on our Site by reading our Cookie Policy.

16. Changes to this Online Privacy Policy

We reserve the right, at our sole discretion, to change, modify, add, or remove portions from this Online Privacy Policy at any time. We shall notify any such changes in according with applicable data protection legislation. We encourage you to regularly review this Online Privacy Policy to make sure you are familiar with how we use your personal data.